The Freedom of Information Act serves to promote openness and transparency in governance and accountability.

Submit a Freedom of Information application form online. Applications cost $36.75, additional costs may be required in line with Freedom of Information (Fees and Charges) Regulations 2003

Before applying make sure you've read through the frequently asked questions below, or exhausted other methods to find Council documents

Frequently asked questions

Can I get information without having to submit a FOI Application?

Public documents

You can access a number of council documents without any application. These public documents are often policies, plans, registers, strategies. A list of public documents is provided within our Freedom of Information Information Statement.

Most public documents can be found by searching via Council Documents. Many public documents are also made available for viewing or purchase at Council’s Civic Centre.

Copies of notices & renewals

If you’ve already received a notice, renewal or correspondence and would like another copy, most of the time you can have it re-issued without charge by making an enquiry through customer service.

Development application records

Viewing or receiving documents related to your own Development Application (e.g. plans, layout, decision notifications) can be accessed through the online Development Assessment enquiry website.

Property ownership information (extract of rates register)

A public register of rateable properties (including ownership details) can be viewed at Council’s Civic Centre. Electronic extracts of the rate register can be purchased for a fee per property.

Data and statistics

Access general Council data and statistics online. If you cant find what you're after, it can usually be supplied free of charge within a faster timeframe than an FOI request. To enquire, contact customer service to be put in contact with the relevant department.

Dog attack information

Council investigates dog attack or dog harassment incidents and responds as soon as possible after the incident is reported. Visit our dog attack webpage.


 

What documents can't I access if I submit a FOI Application?

Documents exempt from public release

Some documents, or parts of documents, may be exempt from public release under provisions of the Act.

Common examples of exempt documents include those which if released:

  • Would include unreasonable disclosure of the personal affairs of another person

  • Could endanger personal or public safety and security

  • Could affect a judicial process or law enforcement

  • Would breach provisions in another Act (e.g. Copyright)

  • Would have an adverse effect on the commercial, professional or business affairs of another person or agency

Details of restricted and exempt documents can be found within the Freedom of Information Act.

 

What does an FOI application cost?

Application fee

There is usually a fee for making an application - currently this is $35.

Processing fees

If you are seeking large numbers of documents, Council may require processing fees to be paid in accordance with the South Australian Freedom of Information Fees and Charges Regulations. These fees are calculated based on time spent accessing the documents, and the costs of providing documents (e.g. cost of printing, transcribing, storage devices).

Requests for small numbers of specific documents rarely incur additional processing fees. The more specific you can make your application, the less likely Council will need to charge for access. To assist in narrowing the scope of your application, consider specific date ranges, names, and details.

If the application is personal in nature, two hours of processing is provided free of charge. Personal documents include your own financial affairs, criminal records, marital or personal relationships, employment records, or personal qualities and attributes.

Once your application has been received, council will contact you if additional processing fees will be required, and you will be given the choice to continue, reduce the scope, or withdraw your application.

Are there any concessions?

If you are a concession card holder, your fees will be waived. Proof of concession is required at time of application.

If you aren’t a concession card holder, but the fees associated with your application would cause you to suffer financial hardship your fees may also be waived, reduced or put on hold. Before seeking a fee waiver for financial hardship, a council Freedom Of Information Officer may be able to assist by working with you to reduce the scope or setting up payment plan.

What happens after I submit my FOI request?

Step 1: Acknowledgement

Once your application has been received, you will receive an acknowledgement. If additional processing fees are required, you will be contacted before our FOI officers can proceed. Applications will be dealt with as soon as practicable (within 30 days). In certain circumstances we may need to extend the timeframe for your application. We will notify you within 20 days if an extension is necessary, and the reasons why.

Step 2: Consultation

Some documents require us to consult with other parties before we can release the information. This may include consulting with any other parties listed in your application, or any person or organisation who could be affected by release of the information. During the consultation period, your name and scope of request can be released to other parties.

Step 3: Response & decision

You'll receive a written decision, called a Notice of Determination. If your request is refused, or part of it is refused, the notice will explain why this has happened. It will also include information about your rights of review and appeal if you are unhappy with the decision. 

Can I get help completing an FOI application?

Absolutely! Assistance can be provided by our customer service team, the department most relevant to your enquiry or our Freedom Of Information Officers.


 

Freedom of information application online form.

Written FOI applications should be addressed:

Freedom of Information Officer
City of Tea Tree Gully
PO Box 571
MODBURY  SA  5092